The Best Ways to Communicate With Your Central Park Vendors

Communication is important in order for your wedding day to run smoothly, and it’s even more important when talking to the vendors that will be working on putting everything together. If you’re not able to communicate effectively with them they may get confused, and you may get stressed out. For this reason, we’ve created a list of things that you can do and ways that you can effectively communicate with your wedding vendors while planning your Central Park wedding ceremony.

Leave it to the Experts.

Remember that the wedding vendors are here to help you plan the most iconic, memorable day of your life, and make the wedding planning process easier for you, not more difficult. This might mean that you have to trust the process and not try to control everything. 

Be realistic with your timeline.

Create a timeline for getting things done. This will simplify the wedding planning process for you and your vendors.

Be clear about your wedding budget. 

Be honest with vendors from the beginning about what you can afford and what you are willing to spend on your Central Park wedding. It's ok to negotiate certain things but don’t put yourself in a financial bind. You have the final say. 

Don’t procrastinate.

While planning your Central Park wedding, set aside enough time to communicate with your vendors. Make sure you get everything done as soon as possible. Think twice before procrastinating. Otherwise, you’re going to feel more than the normal wedding planning stressors. Your wedding day is way too important to waste time worrying over small details because you waited until the last minute to take care of something.

Choose your main point of contact.

After you choose your vendors, be sure that you know who the main point of contact is. This will help avoid any confusion.

Choose online vs. in-person meetings.

Meeting trends have changed over the past year. Talk to your vendors about meeting online or in person. 

Get everything in writing.

If it’s not in writing, it’s almost as if it didn’t happen. If you decide to switch things up, or you want to add things to your wedding, make sure it is included in your contract or added to it. 

Read your contract thoroughly.

First and foremost it's important that you read through your contract and make sure that you understand it completely. If you have questions, you aren't sure about something, or the contract is missing certain details, talk to your wedding team so that it can be corrected.

Utilize a wedding notebook and stay organized.

Keep a notebook, this way you can take notes during any conversations you have about your wedding. This means making a list of what you really need done and giving your vendor details - name, phone number, address, email, website, etc. You should also keep copies of the agreements you signed as proof of your commitment.

If you’re unsure about something, ask! 

Whether it’s for advice on choosing venues, coordinating schedules, or ordering flowers, don’t be afraid to ask for clarification on things.

Email or call your vendors.

When you have questions or concerns about your wedding planning, send the vendor an email or call them, unless your vendor is ok with text messages. If you have a major concern, email or phone is the more appropriate way to go. 

Clarify and confirm

You may have got information from a third party prior to meeting with your vendors which can lead to being misinformed about certain things. Write everything down and get clarification directly from the vendors.

Write down any questions you want to be answered beforehand

If you are scheduled to meet with your vendors, make a list of things that are important for you. This will allow your meetings to be more productive and less time-consuming.

Ask follow-ups questions later if necessary

Perhaps you forgot to ask a specific question. Send a follow-up email as soon as possible. 

Avoid calling vendors during non-traditional times unless it’s absolutely necessary.

Vendors have their schedules set up, oftentimes they are booked months ahead. Most people have a life outside of work too; It’s important to be respectful of their personal time. If you need something, and it’s out of the vendor’s working hours, if possible just wait until the following day. 

Avoid being critical of anything until after the fact.

In better terms “Don’t judge a book by its cover.” Hold back the criticism until you have seen the finished work. Vendors work in a way that is convenient and effective. Remember, they are the pros. 

Always be courteous and polite to your vendors.

You are bound to be upset at some point during the wedding planning process. This is totally normal. Don’t take it out on your vendors though. 

Enjoy the wedding planning process. 

We know planning a wedding is super stressful, especially in Central Park, which is why we offer you a simple and streamlined way to plan your central park wedding with an online platform that makes it easy to plan your wedding, down to every detail so that you can enjoy the process. 

About Happenings™ 

Based in Manhattan, Happenings™ founder Tom Noel would often take a walk through Central Park. In 2008, during one of his walks, he stopped to sit at one of his favorite iconic locations in the Park, the Bethesda Fountain. There, Mr. Noel noticed that the intrinsic beauty that surrounded him was not being fully harnessed. He also realized that not a single business provided the exclusiveness of an affordable and high-quality event planner. Determined to change this, Happenings™ was born. 

Happenings™ Ever After

Most people give up on their dreams of an iconic wedding ceremony because it feels too overwhelming to plan. Happenings™ is here to help you create the wedding of a lifetime through thoughtfully organized wedding planning tailored to iconic locations throughout Central Park so you can step into your moment with the one that you love. 


Share Post